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Administrative Technician III-Police

High school diploma or equivalent and prefer some continuing education in secretarial science, business, or closely related field.  Two years of related experience is necessary to gain full knowledge of general office practices, procedures, and equipment. Knowledge of office administrative and secretarial practices and procedures, and operation of standard office equipment including networked computers.  Microsoft Office software including Outlook, Word, Excel and Access.  Recordkeeping, report preparation, filing methods, and records management techniques. Standard business arithmetic; basic accounting, accounts payable, and purchasing methods and procedures. For your convenience we have attached the application and supporting documents, please print all documents below and return to our office in person or mail to: Human Resources, 201 West Gray Bldg C, Norman, OK 73069

Posting Information
Department: 
Police - Administration
Location: 
201 West Gray, Building B
Shift: 
8:00 a.m. to 5:00 p.m., Monday through Friday
Salary: 
$17.02 – $24.24 per hour
Date Posted: 
Wed, 11/29/2017 - 8:00am
Closing Date: 
Tue, 12/12/2017 - 5:00pm
Job Description
Duties: 
Processes all purchases within the Police Department, including purchases made in reference to grants being executed by the department. Assists with tracking Capital Projects. Performs secretarial, administrative, and public contact duties for the Norman Police Department. Interfaces with the public and employees to provide assistance and information; responds to general requests. Organizes and coordinates project logistics and resources. Processes routine and complex transactions. Receives, compiles, codes, records, and verifies information for processing. Assembles a variety of data and prepares reports, charts, or tables. Serves as staff support for various special interests, projects, and/or events. Types and prepares correspondence and various documents. Prepares and processes purchasing records. Maintains and monitors manual and computerized recordkeeping systems; prepares statistical and summary reports. Maintains manual filing systems; maintains archival information. Reviews, verifies and enters data into a computer; maintains statistics and generates routine and complex reports; establishes and maintains spreadsheets and databases; performs comparative analysis. Answers the telephone, provides general information, and routes calls. Photocopies and facsimiles a variety of documents, correspondence, and forms. Represents the department in a courteous, tactful, and helpful manner. Attends meetings and records, prepares, and distributes information resulting from meetings. Prepares and updates manuals and other resource books. Receives, opens, and routes departmental mail. Inventories and orders office supplies and equipment. Assists other departmental clerical personnel in performing their work as needed. Performs related work as required.
Working Conditions: 
Work is performed in a normal office environment.
Job Requirements
Education and Experience: 
High school diploma or equivalent and prefer some continuing education in secretarial science, business, or closely related field. Two years of related experience is necessary to gain full knowledge of general office practices, procedures, and equipment or any combination of education, training, and experience which provides the required knowledge, skills, and abilities.
Knowledge: 
Office administrative and secretarial practices and procedures, and operation of standard office equipment including networked computers. Microsoft Office software including Outlook, Word, Excel and Access. Recordkeeping, report preparation, filing methods, and records management techniques. Correct English usage. Standard business arithmetic; basic accounting, accounts payable, and purchasing methods and procedures. Project management procedures and techniques.
Skills: 
Excellent oral and written communication skills. Data Entry. Typing at rate of 50 net words per minute. Proofing skills. Proficient use of Microsoft Office software. Analytical skills necessary to perform numerical calculations to obtain totals, balances, and verify information from complex forms and transfer to computer or manual reports. Interpersonal skills to effectively interact with internal staff, citizens, and other departmental and City staff. Organizing and prioritizing tasks and maintaining filing and recordkeeping systems. Mathematical computations for accounting and recordkeeping purposes.
Mental & Physical: 
Ability to concentrate, pay close attention to detail and multitask. Ability to receive and follow oral and written instructions. Ability to work independently and apply sound judgment when resolving problems and complaints. Ability to work with confidential information and maintain confidentiality of Police Department records and information. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lb.) 5-10% of work time. Ability to maintain regular, predictable and punctual attendance.
Additional Information: 

Final candidates will undergo spelling, Microsoft Excel, Microsoft
Access, data entry, and typing skills assessment. Selected candidate must pass extensive background investigation,
polygraph and drug screen.