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Administrative Technician III-CDBG/Grants

Two to three years of experience in general office practices, procedures, and equipment or any equivalent combination of
education, training, and experience. Knowledge of office administrative and secretarial practices; operation of standard office equipment including personal and networked computers, Windows and Microsoft Office software.  Organizing and prioritizing tasks, record keeping systems, report preparation, filing methods, and record management techniques. To view entire job announcement, click on job title. For your convenience we have attached the application and supporting documents
below, please print all documents and return to our office in person or mail to: Human Resources, 201 West Gray Bldg C, Norman, OK 73069

Posting Information
Department: 
Planning & Development - Development Services
Location: 
201-A West Gray
Shift: 
8:00 a.m. to 5:00 p.m., Monday through Friday
Salary: 
$17.32-$24.66 per hour
Date Posted: 
Mon, 10/01/2018 - 8:00am
Closing Date: 
Fri, 10/12/2018 - 5:00pm
Job Description
Duties: 
In addition to the division administrative activities and special projects as assigned, this position is support staff for the Historic District Commission, Greenbelt Commission, CDBG Policy Committee and the Social and Voluntary Services Commission, as well as back-up for the Planning Commission if needed, this responsibility includes night meetings. Interface with the public to assist with providing and verifying information and providing planning and community development services; researches departmental records in response to citizen’s requests and to generate various reports. Represents the department in a courteous, tactful, and helpful manner. Schedules meetings and processes mail. Types and prepares letters, memos, reports, minutes, agendas, or other types of correspondence. Compiles information from various sources in order to prepare both routine and complex reports. Prepares and processes personnel and payroll records. Maintains and monitors manual and/or computerized record keeping systems; prepares statistical and summary reports. Maintains manual filing systems. Answers the telephone, routes calls; photocopies, microfilms, and facsimiles a variety of documents, correspondence, forms, etc. Attends night meetings and records minutes; prepares and distributes information/minutes resulting from meetings. Inventories and orders office supplies; completes departmental purchase orders. Assists other departmental clerical personnel in performing their work if needed. Performs related work as assigned.
Working Conditions: 
Work is performed in a normal office environment with regularly scheduled night meetings.
Job Requirements
Education and Experience: 
Two to three years of experience in general office practices, procedures, and equipment or any equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the responsibilities of the position.
Knowledge: 
Knowledge of office administrative and secretarial practices; operation of standard office equipment including personal and networked computers, Windows and Microsoft Office software. Organizing and prioritizing tasks, record keeping systems, report preparation, filing methods, and record management techniques. Correct English usage and excellent communication skills, both verbal and written. Knowledge of standard business arithmetic, basic accounting, complex mathematical computations, purchasing methods and procedures.
Skills: 
Typing rate of 40 net words per minute. Proofing and analytical skills. Interpersonal skills to efficiently interact with staff and citizens.
Mental & Physical: 
Ability to receive and follow oral and written instructions. Ability to use resourcefulness and tact with public contacts. Ability to work independently and apply sound judgement when resolving problems and customer complaints. Ability to concentrate and pay close attention to detail when answering telephones or speaking in person to citizens requiring assistance. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lb.) 5-10% of work time. Ability to maintain regular, predictable and punctual attendance.
Additional Information: 

Final candidates will undergo spelling and typing skills
assessment. Selected applicant must pass a background investigation
and drug screen.