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Police Records Supervisor

High school diploma or equivalent. Professional level of knowledge in business administration equivalent to that normally acquired through a two year business degree program and experience in work activity associated with records and/or communications areas. Four years’ experience with general office procedures, practices, records management, and office equipment or any equivalent combination of education and experience, which provides the required knowledge, skills, and
abilities are preferred. Three years supervisory experience is preferred. To view complete job announcement, click on job title. For your convenience we have attached the application and supporting documents, please print all documents below and return to our office in person or mail to: Human Resources, 201 West Gray Bldg C, Norman, OK 73069

Posting Information
Department: 
Police - Staff Services
Location: 
201-B West Gray
Shift: 
Monday – Friday, 8:00 am – 5:00 pm. Work shift may vary.
Salary: 
$24.50 - $34.88 per hour
Date Posted: 
Thu, 01/03/2019 - 2:35pm
Closing Date: 
Wed, 01/23/2019 - 10:30am
Job Description
Duties: 
Supervises the daily operations of police records functions; resolves operational problems; implements new data entry procedures and updates. Instructs/advises clerical staff in the proper methods or procedures; ensures clerical staff is adequately cross-trained; informs police command and executive staff of progress and problems. Develops and/or implements departmental policies, procedures and forms. Supervises records personnel including the PBX Operator; involved in the hiring of records personnel; instructs employees in correct methods and procedures; trains employees in correct operation of equipment; monitors and inspects work in progress; reviews and evaluates employee performance; schedules work and training of assigned personnel. Provides assistance to the public; serves as liaison between the police department, the public, and other City departments. Determines which offenses fit the Incident Based Reporting criteria; prepares and audits monthly IBR reports; supervises the NCIC validation process. Assists in the development and maintenance of the annual budget; prepares purchase requisitions; conducts routine audits and ensures the delivery of funds to the finance department. Supervises and monitors preparation and documentation of permits issued by the police department; coordinates the release of impounded vehicles. Ensures that departmental policies comply with local, state and federal open records and privacy laws; reviews requests for records and subpoenas and approves or disapproves records release in accordance with departmental policies and laws. Attends department staff meetings; prepares statistical reports as needed. Performs other related work as required.
Working Conditions: 
Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
Job Requirements
Education and Experience: 
High school diploma or equivalent. Professional level of knowledge in business administration equivalent to that normally acquired through a two year business degree program and experience in work activity associated with records and/or communications areas. Four years’ experience with general office procedures, practices, records management, and office equipment or any equivalent combination of education and experience, which provides the required knowledge, skills, and abilities are preferred. Three years supervisory experience is preferred.
Knowledge: 
Knowledge of relevant policies, regulations and ordinances; local, state and federal open records laws; Incident Based Reporting regulations. Knowledge of basic accounting and mathematics. Familiarity with computer systems and public branch exchange (PBX) telephone systems, and OLETS/NCIC TTY systems. Basic supervisory practices and principles.
Skills: 
Oral and written communication; correct English usage. Proficient use of computers and other office equipment. Management and leadership skills. Using tact, discretion, initiative and independent judgment within established guidelines. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
License and/or Certification: 
Must meet bonding requirements. Cash Handling Certification. OLETS Operator Certification.
Mental & Physical: 
Ability to maintain regular, predictable and punctual attendance. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to citizens requiring assistance. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lb.) 5-10% of work time.
Additional Information: 

Selected candidate must pass a background investigation, polygraph
examination, physical examination and drug
screen.